Job Role: Personal/Administrative Assistant
Location: New Milton
Hours: 35 hours per week - Monday to Friday
At Innovus we are committed to delivering market leading solutions and professional services and as a Personal/Administrative Assistant you will be contributing to our vision to recognised as the market leading provider of services to the UK’s property sector.
We are proud to employ highly skilled, experienced and innovative people who deliver business expertise and service across the property industry.
Main Purpose of Job
We are seeking a proactive and highly organised PA/Admin Assistant to support the Business Services team. This role is pivotal in ensuring the smooth day-to-day operation of the department by providing administrative support to the Director of Business Services and assisting with coordination across key business functions.
Key Accountabilities
- Provide high-quality administrative support to the Director of Business Services.
- Manage diaries, schedule meetings, and coordinate appointments across internal and external stakeholders.
- Prepare and format documents, reports, presentations, and correspondence to a professional standard.
- Organise meetings, including room bookings, agendas, minutes, and follow-up actions.
- Support the coordination of projects, ensuring deadlines are tracked and met.
- Maintain accurate records, filing systems, and databases in line with company standards.
- Handle incoming communications (emails, calls, post), prioritising and responding as appropriate.
- Process expenses, purchase orders, and invoices in a timely manner.
- Arrange travel and accommodation when required.
- Support team-wide administration.
Person Specification
Experience
- Proven experience in an administrative or PA role, ideally within a business services, corporate, or professional services environment.
- Strong organisational and time management skills, with the ability to multitask and prioritise effectively.
- Excellent written and verbal communication skills.
- High attention to detail and a proactive, can-do attitude.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Discretion and professionalism when dealing with confidential or sensitive information.
- Ability to work independently and as part of a team.
Desirable
- Experience supporting senior leaders or multiple stakeholders.
- Knowledge of office and business systems, including document management tools and CRM platforms.
- Understanding of basic finance processes such as invoicing or budgeting.
The Benefits
Our customers deserve the best and the same applies to our people. We’ll support you with all of the technology, training and support that you need to do your job well. We offer competitive salaries and a range of benefit packages. In addition to the core benefits, we also offer a range of exclusive discounts on extra benefits to help you and your family make the most of your money, safeguard your future and look after your health.
Diversity and Inclusion
We’re committed to promoting diversity at Innovus and recruit on merit. We will consider applications from job share applicants.
Innovus is an inclusive employer. We provide equal employment opportunities to all qualified applicants. If you have an additional need at any stage of our recruitment and selection process do speak to one of our team to let us know how we can accommodate you.
Ready to apply?
Click the below apply button to start your application for this role. We will ask you to upload your CV and answer a few questions. You may also be asked to complete verbal and numerical reasoning tests online.
Please note, due to our sector all roles are subject to an Enhanced DBS.
If you meet the criteria for the role, we’ll be in touch to arrange a short telephone interview and our shortlist of candidates will be invited to attend a first interview with the hiring manager and another member of our team.
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