Facilities Team Administrator

The Facilities Coordinator - will contribute to the efficient operation and effectiveness of all departments by providing a comprehensive and efficient service to external and internal clients in order that the business objectives of the department are meet.

Preferred Skills, Qualifications and Experience:

• Ability to work under pressure and meet tight deadlines whilst maintaining a high attention to detail.
• Good computer skills with knowledge of Microsoft office tools, including Excel and Outlook.
• Ability to communicate at all levels with strong customer service skills, whilst acting as a point of contact for facilities and other internal departments.
• Great team player with a can do attitude along with ability to work at times without supervision.
• Well-organised and skilled in effective time management.
• Ability to work in a very dynamic environment with changing priorities.

  Key responsibilities will include:

• Supporting facilities teams with administrative tasks.
• Data reporting
• Coordinate with internal business support teams
• Ensuring filing systems are maintained and kept up to date
• Arranging visitors fobs / keys for contractors ( liaise with offices to ensure keys are ready and available for any works to take place)
• Regularly checking and keeping update furniture asset list
• Coordinate minor office and equipment moves where required
• Providing support for all general department activities
• Escalate and update on outstanding work orders
• Maintain and update records of all contractors and suppliers
• Update servicing activities and planned maintenance records regularly
• Covering team members on annual leave
• Administer, process, and approve requisitioning of purchase orders and financial documents.